Routine Airport Maintenance Program (RAMP)

Routine Airport Maintenance Program (RAMP) Full Directory of Aviation Contacts The sponsor's guide to RAMP The Sponsor's Guide to RAMP Show All Collapse All Overview The Texas Department of Transportation (TxDOT) Aviation (AVN) Division administers the Routine Airport Maintenance Program (RAMP) program, which is a cost-share program that provides grants to eligible airports in Texas, for maintenance to eligible airside and landside airport asset/infrastructure needs. RAMP funds come out of the state’s fund for capital construction. Funds are available per fiscal year, with Texas Transportation Commission approval. TxDOT’s fiscal year begins on September 1st and ends on August 31st of the following year. The grant amount is determined on an annual basis, based on available funding. In addition, the cost-share percentage is determined annually, as well. Local Match Requirement and Grant Assurances There is always a cost share for the local government, which is stated in the associated fiscal year RAMP grant. The RAMP grant also contains grant assurances, which must be adhered to, to ensure reimbursement opportunities for eligible items. The grants are executed through the AVN eGrants online portal. Program Focus and Legal Framework The primary focus of RAMP funds is on safety, along with preserving the capital assets. Eligibility is determined by TxDOT AVN. While there is no specific “RAMP statute,” the program exists within the broader framework of state laws and regulations governing transportation and aviation in Texas, such as Texas Transportation Code and local ordinances, which provide the legal authority for airport operations and maintenance. Grant Issuance and Execution RAMP Grants are forwarded to each airport, prior to the end of the current fiscal year, or as soon as possible, thereafter. Airports are encouraged to take steps to partially execute the grant, based on the needs of the airport. A RAMP grant is specific to one airport. Grant funds cannot be co-mingled between multiple airports. Once partially executed, the grant should be uploaded into TxDOT’s eGrants system for review and full execution. Work or purchases for the new fiscal year may not begin until the RAMP grant has been fully executed. A grant is considered fully executed only when all required signatures—both the sponsor’s and TxDOT AVN’s—have been completed. Grant funds expire at the end of each state fiscal year. A reminder will be sent out by the AVN RAMP Coordinator in May (approximately), to remind everyone about the upcoming RAMP grant expiration in August and determine if any Grants may be closed or if the airport is expecting additional expenses to incur between June – August. This helps the AVN Division manage the RAMP Grant budget. Reimbursement Requirements Once the RAMP grant has been fully executed, requests for reimbursement (RFR) may be submitted through the eGrants portal for any eligible and paid expense incurred after the RAMP grant execution date. Each RFR must include a completed detailed Summary of Expenses form, and all required supporting documentation, such as invoices and proof of payment. To avoid delays or returned requests, please ensure that all invoices reflect eligible goods or services that were purchased or performed after the grant execution date and prior to the grant fiscal year end. TxDOT AVN may request additional documentation or photographs for review before approving payment. If you have exhibits or photographs that would help in the review process, you may include these items with your reimbursement request submission. Small Capital Improvement Projects